Recall Email in Outlook- Sending an email and immediately realizing an error or an unintended recipient can cause moments of panic. Fortunately, Microsoft Outlook provides a “Recall Email” feature, allowing users to retract and replace an email sent in error, saving you from potential embarrassment or miscommunication. Here’s a detailed guide on how to recall an email in Outlook:
Step 1: Open Microsoft Outlook Launch Microsoft Outlook on your computer. Ensure that you are logged into the correct email account from which you sent the email you wish to recall.
Step 2: Navigate to the “Sent Items” Folder Click on the “Sent Items” folder in the left-hand navigation pane. This folder contains all the emails you have sent.
Step 3: Open the Email You Want to Recall Double-click on the email you wish to recall to open it in a separate window. Make sure the email is selected.
Step 4: Recall the Email
- Within the opened email, navigate to the “Message” tab located in the top toolbar.
- Click on the “Actions” dropdown menu situated on the ribbon at the top.
- Select “Recall This Message” from the dropdown menu.
Step 5: Choose Recall Options After selecting “Recall This Message,” a new window will appear with two options:
- Delete unread copies of this message: This option will attempt to delete the email from the recipients’ inboxes who haven’t opened it yet.
- Delete unread copies and replace with a new message: This option will remove the original email and replace it with a new one. You can compose a revised message to replace the recalled email.
Step 6: Select the Preferred Option Choose the appropriate option based on your preference and situation.
Step 7: Confirm Recall Tick the checkbox for “Tell me if recall succeeds or fails for each recipient” if you want to receive a notification about the success or failure of the recall for each recipient.
Step 8: Click “OK” to Recall the Email Once you’ve made your selections, click “OK” to recall the email. If you opted to receive notifications, Outlook will inform you about the success or failure of the recall process for each recipient.
Step 9: Monitor Recall Status (Optional) You can monitor the recall status by checking your inbox for any notifications regarding the recall process for each recipient.
Recalling an email in Microsoft Outlook can be a lifesaver in situations where an email has been mistakenly sent or contains errors. By following these step-by-step instructions, users can easily attempt to recall emails and mitigate potential issues caused by unintended messages.
Please note that the success of the recall process in Outlook depends on various factors, including the recipient’s settings and whether they have already read the email. It’s essential to act swiftly and double-check recipients and content before hitting “Send” to avoid the need for recall altogether.